Generally, we tend to associate notarization with printing stacks of documents, scheduling appointments, and making trips to a notary’s office but it doesn’t have to be. Today, it’s as simple as hopping on a video call. Just by providing your documents online, you can have them notarized without any extra hassle. There is no need to chase signatures or spend your time on logistics. It may feel like a small shift but its a gamechanger especially for legal teams working across borders, professionals on tight deadlines, or anyone navigating remote workflows, even small changes in process can have outsized impact.
Not long ago, notarization meant printing documents, finding an available notary, and carving out time to visit their office. Today, in Europe, that’s no longer necessary. With the backing of EU laws like the eIDAS Regulation and international agreements such as the Hague Apostille Convention, online notarization is now a recognised, secure, and practical alternative which is faster and easier than the conventional methods.
One that’s often faster and easier than the traditional approach.
Once you experience it, the old way feels almost absurd.
This article walks you through how platforms like Notarette are making online notarization easier for anyone across Europe.
Who Uses Online Notarization—and Why?
You don’t need to be a lawyer or a corporate executive to benefit. Common use cases include:
- European citizens abroad needing notarized documents for local or international use
- Professionals who need to execute powers of attorney, contracts, or cross-border corporate documents
- Individuals who have applied for visas, or want to study abroad, or registering their marriages
- Startups and Small enterprises can take the benefit of having QES-enabled contracts with cross-jurisdictional validity
Common Documents That Can Be Notarized Online
A broad range of documents can be notarized online:
- Powers of Attorney
- Affidavits and Declarations
- Passport and ID copies
- Academic records
- Business contracts
- Real estate agreements
Step-by-Step: How to Notarize Your Document via Notarette
- Visit Notarette’s Website
Start by exploring the platform’s offerings. It’s built for ease of use—no legal expertise needed. - Book Your Appointment
Start by choosing a preferred time available on the calendar - Select Your Services
Options typically include:- Notarization (digital or physical copies)
- Apostille for international validation
- Qualified Electronic Signature (QES)
- Make a Secure Payment
Make the payment by choosing an option best suitable for you. - Prepare for the Call
You’ll need:- A valid government-issued ID
- Your documents ready to upload
- A stable internet connection, webcam, and mic
- Join the Notary via Video
During the call:- Your identity is verified
- Documents are reviewed
- You sign digitally
- The notary finalizes the process
- Receive Your Notarized Documents by Email
You’ll get your files—digitally signed, timestamped, and ready to download or share.
Is Online Notarization Legal in Europe?
The eIDAS Regulation provides legal value to the Qualified Electronic Signatures (QES), provided it adds secure identity verification as well as complies to laws. This way, online Notarization is fully valid across all the EU member states.
Notarette is a shining example as it duly abides by the EU data standards, eIDAS, and local laws and offers legitimacy, privacy, and peace of mind.
Why Choose Notarette?
- EU-licensed notaries
- Remote-first workflow
- No hidden fees
- Language support across multiple countries
- Apostille and QES capabilities
Whether you’re working remotely in Berlin, living abroad as a Portuguese citizen, or setting up a new venture from Amsterdam—Notarette brings notarization to your fingertips.
Pro Tips for a Smooth Experience
- Double-check whether your document requires an apostille.
- QES offers strong legal enforceability, it can be used for high-value transactions.
- Do not wait for the last minutes, although notarization is online, but planning earlier is wiser.
Ready for it?
Let Notarette, notarize your documents from anywhere—no printer, no waiting room, no hassle.
Book your appointment now and take the legal friction out of your workflow.
All images are AI generated.